Access to Information
The Company fully recognises that the continual flow of relevant information on an accurate and timely basis is critical for the Board to be effective in the discharge of its duties.
Accordingly, directors will receive a regular supply of information from Management about the Group so that they are equipped to play as full a part as possible in Board meetings. Detailed Board papers are prepared for each meeting of the Board. The Board papers shall include sufficient information from Management on financial, business and corporate issues of the Company to enable the directors to be properly briefed on issues to be considered at Board meetings. Information provided shall include background or explanatory information relating to matters to be brought before the Board, copies of disclosure documents, budgets, forecasts and monthly internal financial statements (CCG 2005, Guidelines 6.1 and 6.2).
All directors shall have unrestricted access to the Group's records and information and shall receive detailed financial and operational reports from the Management so as to enable them to carry out their duties. Directors may also liaise with the Management, and may consult with other employees and seek additional information if required (CCG 2005, Guidelines 6.1 and 6.2).
In addition, directors shall have separate and independent access to advices and services of the Company Secretary, who is responsible to the Board for advising on and implementation of the Group's compliance requirements pursuant to the relevant statutes and regulations. Under the direction of the Chairman, the Company Secretary's responsibilities shall include ensuring good information flows within the Board and its committees and between Management and Non-executive Directors, as well as facilitating orientation and assisting with professional development as required. The Company Secretary should attend all board meetings (CCG 2005, Guideline 6.3). The appointment and the removal of the Company Secretary shall be a matter for the Board as a whole (CCG 2005, Guideline 6.4).
Each director has the right to seek independent legal and other professional advice, at the Company's expense, concerning any aspect of the Group's operations or undertakings in order to fulfil his role and responsibilities as a director (CCG 2005, Guideline 6.5).
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